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OVERALL OBJECTIVE
The Managing Productive Meetings Workshop aims to equip participants with all the skills
required to
prepare for, conduct, and follow through from meetings. They will have the competence to decide on
different processes to use, and ensure a meeting results in progress made.
OUTCOMES
By the end of this workshop, the participants will:
- Plan and execute productive meetings
- Lead a meeting through its three phases
- Handle resistance and conflict and ensure full participation
- Achieve a desired outcome with the support of all group members
- Create the atmosphere and relationships conducive to team co-operation
- Listen and guide the process of the discussion towards a desired outcome
- Establish what type of practical exercises, tools, methods, techniques to use and when to
use
them
- Manage the people, resources, process, group dynamic, and reporting components of meetings
to ensure optimum meeting execution
CONTENT
Prepare for the meeting
- What types of meetings are there?
- Why manage meetings?
- How to organize the meeting
- What to communicate?
Conduct the meeting
Commence
- What works and what doesn't work in meetings?
- How to ensure alignment
- How to establish needs and expectations
- How to shift from a manager to a facilitator
Clarify and Consolidate
- How to prioritize
- How to manage your time
- How to use lists and schedules
- How to keep a meeting on track
- How to handle the documentation
- How to choose processes for different situations
- How to conduct conference calls
- How to lead meetings
Commit
- How to summarize
- How to complete, or adjust, the progress or meeting plan
- How to shift from a facilitator back to a manager
Follow through from the meeting
- How to measure the success of your meeting
- What is the formula for a successful meeting?
- What to communicate
- Self-Assessment
- Key Points
 Managing Productive Meetings
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Course needs.
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